In this privacy policy, we explain how Clevercast BV processes your personal data in the context of our job application and recruitment process.

Who Are We?

• Controller: Clevercast BV
• Address: Jules Bilmeyerstraat 32, 2600 Berchem, Belgium
• Contact Details for DPO: info@clevercast.com

What Data Do We Process?

We process the data you provide directly during the application or recruitment process, but only if relevant for potential hiring.

This includes:

• Identification and contact details
• Personal characteristics (e.g., gender, date of birth)
• Education and work experience (including grades, certificates, diplomas, references)
• Job preferences, skills, areas of interest, hobbies
• All details from your CV and public LinkedIn profile or other public social media/websites
• Any other information you share with us in writing or verbally

It’s your responsibility to ensure that the information you provide is accurate and does not violate privacy, confidentiality, intellectual property, or trade secret obligations. This includes informing your references about their data being processed and ensuring their consent.

Why Do We Process Your Data?

Selection and Recruitment Process
We use your data for:

• Evaluating your skills, qualifications, and interests in relation to our job opportunities
• Verifying your information, checking references, and conducting background checks (where applicable and permitted)
• Communicating with you during and after the application or recruitment process

This processing is necessary for potentially entering into an agreement with us. Without the required information, we cannot proceed.

Talent Pool
Unless you object, your data will be added to our talent pool so we can contact you about future vacancies that match your profile. This is also based on our legitimate interest in supporting our recruitment strategy.

Who Has Access to Your Data?

At Clevercast, only HR staff and managers involved in the recruitment process have access to your data.

How Long Do We Retain Your Data?

We typically retain your data for two years from the time your application profile is created or last updated. After this period, your data is automatically deleted unless:

• An active recruitment process is ongoing
• You are hired, in which case your data will be transferred to your personnel file
• The retention period is renewed because you apply for a new vacancy

What Are Your Rights and How Can You Exercise Them?

If you have questions or complaints about how Clevercast processes your data or this privacy policy, you can contact our DPO using the details above.

You also have the following rights regarding your personal data:

• Right to access: Request an overview of the data we process about you, provided it does not infringe on others’ rights.
• Right to rectification: Request corrections or updates to your data.
• Right to object: Object to processing for “process improvement and reporting” purposes (unless the data is anonymized).
• Right to restrict processing: Request a temporary halt to processing, for example, to verify the accuracy of your data.
• Right to erasure: Request deletion of your data.